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Payroll

Required Documentation

If a student has not worked at the University of Minnesota, Morris before, under any of the student employment programs, they are required to complete the online I-9 and W-4 process and present acceptable identification to the One Stop before they can begin working.

Domestic students most commonly submit the following forms of required documentation:

  • Unexpired U.S. passport 
    OR
  • Unexpired photo identification card, AND either an original Social Security card or an original certified birth certificate

International students are required to complete additional paperwork at the One Stop and must have the following:

  • Unexpired passport
  • I-94
  • I-20
  • Visa
  • Original Social Security card OR a letter stating that the student has applied for a card

When the student submits their payroll documents, they will be instructed on how to complete the online I-9 at the One Stop.

Time Sheets

Students should enter hours worked on a daily basis.

It is recommended that they enter their time by rounding to the nearest quarter hour. To be paid in a timely manner, students should have all their time entered before noon on the Monday following the end of each pay period.

Hiring unit coordinators should review and approve their students’ time sheets by noon on the Tuesday following the end of each pay period. If hours are not approved, pushed back, or denied, there is a possibility that they will be automatically approved without your knowledge.

Hour Limits

Students are only allowed to work up to 20 hours per pay period during the academic year. Students may work up to 40 hours per week during breaks and summer.

Students earning work-study funds are not allowed to work official University holidays or be paid overtime. Students required to work on a holiday will be paid overtime using departmental funds.

Tracking Earnings

Departments are required to track student earnings to ensure the amount requested on their student employment contracts is not exceeded. If a work-study student earns more than the requested amount, the overage will be charged to the department’s budget.